Careers

Permanent full-time and part-time positions

Legislative Coordinator

Category:     Permanent Full-time, 35 hours week

Salary:         $30.11 – $35.22 per hour, 35 hour work week

Applications are now being accepted for the permanent full-time position of Legislative Coordinator. To apply, please submit your resume and cover letter to Genevieve Scharback, Director of Administration/Clerk at gscharback@westgrey.com by May 6, 2021.

About the Municipality of West Grey

Located in Grey County, and servicing a population of approximately 13,000, the Municipality of West grey is a combination of rural, farm communities, friendly urban centres and quaint villages. With our quintessential ‘small-town Ontario’ vibe, our calming, yet breathtaking scenery and recreation for every season, West Grey is a truly welcoming place to call home. 

About the Corporation of the Municipality of West Grey

This is your opportunity to join a dynamic staff team and see the impact of your work in everyday lives of our citizens. We manage two water systems, three landfill sites, four library branches, several community centres, arenas, halls and parks and maintain over 700 km of roads throughout our 876 sq.km geography. You will work with dedicated, professional staff, contribute to a collaborative, supportive corporate culture and meet some of the most amazing volunteers and community leaders anywhere. If you’re ready to be busy and make a difference, we want to hear from you. 

Job Summary:

Reporting to the Director of Administration/Clerk there will be a wide range of responsibilities encompassing administration, agenda preparation and recording secretary duties using eScribe software, council and committee support, records management, administrative and special support to CAO, support to clerk with regards to statutory duties, significant support for municipal election.  The legislative coordinator further supports the clerk’s department by carrying out research as needed to assist with reports, policy, procedure and bylaw development and revisions.

The legislative coordinator has a key role in providing excellent customer service including assisting at the front counter, responding to telephone and email inquiries that are of a general nature and those that are specific to the clerk’s department.  This position is also responsible for posting agendas, minutes and bylaws on the municipal website and assisting with general website maintenance.

The ability to handle matters of a confidential or politically sensitive nature and to maintain confidentiality is an expectation of this position. 

Committee and council co-ordination duties

• Attends public, council and committee meetings, as directed;
• Uses eSCRIBE system to prepare agendas and record minutes;
• Posts and distributes agendas and minutes for council and committee meetings; and
• Updates and maintains community and council calendar, bylaw module and other aspects of the municipal website.

Administrative and Legislative Services

• Provides administrative support services to the Chief Administrative Officer;
• Prepares correspondence, reports, conducts research;
• Assists in coordinating meetings between internal and external stakeholders;
• Organizes and files electronic and paper records in accordance with retention by-law using the TOMRMS records classification system;
• Manages and updates the by-law and minute books and electronic listings;
• Maintains AODA compliance standards for municipal documents and website;
• Assists the clerk in fulfilling the statutory duties under the Municipal Act, Planning Act, Municipal Elections Act, Line Fences Act, Drainage Act, AODA and any other legislation as required;
• Creates accessible municipal templates; and
• Provides support to clerk for municipal elections.

Our ideal candidate:

• Post-secondary education in a relevant discipline such as public administration;

• AMCTO MAP and MLP programs;

• Demonstrated ability to exercise exceptional discretion and maintain confidentiality;

• Demonstrated political acuity;

• Five years of experience in a municipal office setting, including experience with a full election cycle;

• Experience with website management;

• Proven organizational and time management skills to manage competing priorities and demand
• Experience with records management, retention schedules and corporate recordkeeping;
• Comprehensive knowledge of the Municipal Act, Municipal Elections Act, Vital Statistics Act, Planning Act, Line Fences Act and other relevant legislation;
• Advanced software knowledge of Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, eSCRIBE, iCity Management Software, Zoom;
• Superior communication skills (written and verbal); and
• High attention to detail.

Physical Demands and Workings Conditions

• Working condition is primarily an office location;
• Required to attend evening council meetings;
• Valid Driver’s Licence and personal vehicle to use as and when required; and
• Satisfactory police check.

Equal Opportunity Employer

The Corporation of the Municipality of West Grey is an equal opportunity employer committed to diversity and inclusion.

In accordance with the “Municipal Freedom of information and Protection of Privacy Act”, personal information is collected under the authority of the Municipal Act, 2001, and will be used for the purpose of candidate selection.
If you need an accessible format, please email gscharback@westgrey.com or call (519) 369-2200 ext 229.  Please advise of any accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially. 

Recycler/Scale House Operator

Category:     Permanent Full-time, 40 hours week

Hours:          7:45 a.m. to 5:15 p.m. & 7:45 a.m. to 4:15 p.m.

Salary:         $16.55

The Municipality of West Grey is accepting applications for a part time Recycler/Scale House
Operator at the Bentinck Landfill. To apply, please submit your resume and cover letter to Tim Cook,
Public Works Roads Supervisor at info@westgrey.com by May 4,
2021 at 4:00 p.m. 

Job Summary

Reports to the Utilities Supervisor. Under general supervision the recycler/scale house operator
will provide customer service in ensuring West Grey residents recycling is clean and clear of
contamination and placed in the appropriate recycling bins, as well as educate public on proper
recycling when needed. Responds to customer inquires.

Monitors and records incoming loads through the scale house program. Performs cash management
duties, and office recordkeeping duties within scale house. Works in an indoor/outdoor environment
throughout all types of weather, as well as being exposed to landfill hazards and odours. 

Qualifications

1. Grade 12 Diploma or G.E.D. (Preferred).
2. Previous customer service experience (Preferred).
3. Computer skills an asset.
4. Criminal check and drivers abstract required.
5. Physically able to perform labour tasks, as well lift up to 40 lbs.
6. Required to stand for long periods of time.
7. Required to wear CSA approved footwear.

Full Job Description

• Greets the public in an orderly fashion and must be able to communicate the recycling
• program effectively, as well as tactfully deal with the public.
• Follows written and oral instructions.
• Works independently.
• Inspects incoming loads to the landfill for hazardous materials.
• Directs public to appropriate disposal areas.
• Calculates and collects fees.
• Manages cash and balances cash and chronologically arranges receipts at the end of the shift.
• Monitor’s customer activities for compliance to rules and regulations of the landfill.
• Enters data, tracks, monitors and prepares reports related to landfill operations.
• Keeps the scale house in an orderly and clean condition.
• Performs all work duties and activities in accordance with policies, procedures and safety practices.
• Shovels snow from scale.
• Required to wear CSA approved footwear.
• Performs other related duties as required.

Booking Agent / Secretary - Elmwood Community Center Board

Category:       Part Time

Hours:            Varied

Salary:            Honorarium

Booking Agent / Secretary for the Elmwood Community Centre Board. Please email dalenahrens@gmail.com or call 519-374-4494. Applicants are asked to submit a resume and cover letter to dalenahrens@gmail.com by 6:00 PM, Friday, May 14^th

Booking Agent

-        Receive communication and requests by phone or email

-        Provide information about facility availability, pricing, etc.

-        Co-ordinate on-line communications and promotions

-        Send contract to renter. Pencil in rental until signed contact and 50% deposit are received.

-        Once signed contract is received confirm rental in book.

-        Remind renters of balance owing, documents needed if having a bar and any other details.

-        Assign a key code number to the renter for access to the hall.

-        If rental is a wedding book security and provide renters with quote.

-        Contact bartenders of rental date and time to work.

-        If a high risk rental contact Fairmount Security for professional bartenders.

-        Check hall for bar supplies (pop, juice, glasses, ice).

-        Invoice Chamber and municipalities when they rent the hall. Other renters may request an invoice.

-        When requested meet renters at hall to answer any questions.

-        Monthly list rentals and provide to Custodian, Board Chair and Vice-Chair.

-        Provide rental information to lawn cutting and snow removal vendors

-        Also prepare a report for the Board to compare last year’s monthly rentals to the current year.

Secretary

- Responsible for the drafting of monthly agendas, recording of monthly meeting minutes.

- Distribute by email to Board members and municipal appointed staff 5 days prior to meeting (per Joint Agreement)

- Keep track of Business arising from previous business, ongoing business and new business

Other Duties: 

- As requested send out RFP’s (e.g. lawn cutting/snow removal, auditors, etc)

- Website administration

- Facebook administration

- Training of bartenders – must have Smart Service ID# on site, training in Brockton Liquor By-law, Health & Safety and Workplace Violence.

-  Bohnert Fire & Safety Supplies – annual fire extinguisher & emergency light inspections; semi-annual inspection and service of fire suppression systems (Pavilion is only done once a year due to the seasonal usage); completes 6 year maintenance on fire extinguishers; checks and provides batteries for emergency lights.

- contact Bluewater Sanitation for portable sanitation unit rental for Lion’s Park for season.

Seasonal full-time and part-time positions

Thank you for your interest in the Municipality of West Grey. There are currently no seasonal full-time and part-time positions at the municipality.