Accountability and transparency

Closed session investigator

The municipality has appointed Local Authority Services Limited (LAS) – Aird Berlis LLP as the closed meeting investigator for the municipality and authorized them to conduct investigations as per section 239 of the Municipal Act, 2001. All requests for a closed meeting investigation are submitted to LAS to review and investigate accordingly.

Should you have a concern regarding municipal council or committee closed session meetings, where it is alleged that topics discussed in closed session do not comply with the Municipal Act, 2001, please start the process by contacting the clerk's department:

Genevieve Scharback
Clerk
gscharback@westgrey.com
519-369-2200 x 229

To submit a formal complaint, please complete the complaint form and send it to:

Amberley Gavel Ltd.
35 Ambleside Drive,
London ON, N6G 4M3
1-866-535-8079

Council expense reporting

Compensation and expense reports for elected officials are available for public review. To review expense reports, please see below:

• 2019 council remuneration

Council code of conduct

The Municipality of West Grey adheres to a code of conduct, pertaining to municipal elected officials. Members of council must adhere to other laws and statutes, as well as municipal by-laws, policies and procedures, which serve to support the council's code of conduct.

Declaration of pecuniary interest

The Municipal Conflict of Interest Act requires members of council to declare any direct or indirect pecuniary interest in relation to a matter under consideration. A pecuniary interest in a matter is one where there is a reasonable likelihood or expectation of financial loss or gain of the member or related persons as per the Act. The onus to declare a pecuniary interest rests with the member, with the opportunity to declare at the meeting. Members of council who declare an interest will be required to complete a written declaration and submit said declaration to the municipal clerk for filing.

To view the current online declaration registry, please see below. To view a hardcopy of past declarations, please visit the Municipal Office at 402813 Grey Rd 4, RR2, Durham, ON N0G 1R0, during regular business hours.

Integrity commissioner

The integrity commissioner performs functions with respect to the application of the council code of conduct, along with any legislation, procedures, rules and policies governing the ethical behaviour of municipal elected officials.

Council appointed Principles Integrity, and its principals Jeffrey A. Abrams and Janice Atwood-Petkovski as the integrity commissioner for the Municipality of West Grey

The responsibilities of an integrity commissioner include:

• Providing advice to council on the code of conduct for members of council, committees and boards
• Providing advice to council on the development of procedures, rules and policies of the municipality governing the ethical behaviour of members of council and local boards
• Acting as a proactive educator for council and local boards, administration and the public
• Serving as an advisor to individual members of council and local boards in relation to the applicable code of conduct and any procedures, rules and policies of the municipality governing their ethical behaviour, including the Municipal Conflict of Interest Act
• Receiving and reviewing complaints about breaches of ethical behaviour including conflict of interest matters, and seeking an appropriate resolution in each case
• Where it is in the public interest to do so, conducting formal investigations and making findings and recommendations to council or the applicable local board
• Providing periodic reports to council, summarizing their activities and summarizing important developments in the field

Contacting the office of the integrity commissioner

Members of the public wishing to submit a formal complaint should contact the integrity commissioner directly at:

Principles Integrity, Jeffrey A. Abrams and Janice Atwood-Petkovski
Administrative Office Address:
30 Haddon Street, Toronto ON M5M 3M9
E-mail: postoffice@principlesintegrity.org
Telephone: 647-259-8697

Please review the public complaints process before issuing your complaint to determine if the complaint is informal or formal in nature.

Public complaints process

Administrative complaints

We encourage all members of the public to communicate any and all complaints to the municipality, informally before initiating the formal complaint process. Should you have a concern with staff, please complete and submit the West Grey complaint form.

To make a formal complaint with Principles Integrity, please complete the council complaint form.

Council code of conduct complaints

Any person or a representative of an organization who has identified or witnessed behaviour or an activity by a member of council that they believe is in contravention of the council code of conduct, may submit an informal or formal complaint regarding the witnessed behaviour.

Prior to submitting your complaint, determine if it should be dealt with formally or informally. We encourage all members of the public to communicate any and all complaints to the Township, in an informal manner prior to initiating the formal complaint process.

To submit an informal complaint, please contact:

To submit a formal complaint, please contact the municipal integrity commissioner, Principles Integrity:

Procedural by-law

The conduct of council and committee meetings is governed by the municipal procedural by-law, which is a requirement of the Municipal Act, 2001. The procedural by-law provides rules of order for meetings, closed session topics and defines public notice requirements for council and committee meetings.